Verify Identity Online Before Accepting a Document

Drop your document here and sign it now. PDF, Word and Excel all work: a .docx or .xlsx is laid out in your browser exactly as it was written, so there is nothing to convert first. Add a signature, a date, a company stamp or a watermark, then download it sealed. Free to start, no account, and the file is never uploaded to do it.

When a document arrives from a customer, tenant, vendor, borrower, or signer, the first question is often simple: is this really the person we think it is? Online identity verification answers that before the document is accepted.

Why verify identity online?

Email access is not the same as identity. A link can be forwarded, an inbox can be compromised, and a typed name can be copied. Identity verification adds evidence: ID images, selfie or liveness, address information, IP address, timestamps, and review actions.

That evidence is especially valuable when the document is later audited, disputed, or used for compliance review.

Documents that benefit from identity verification

Identity verification is common for account opening, loan forms, lease agreements, work authorization, contractor onboarding, high-value sales, financial mandates, and marketplace payouts.

The goal is not to slow every document down. It is to add verification only where the risk justifies it.

What a good verification record shows

A useful record shows what was requested, what was uploaded, when it was submitted, who reviewed it, and what decision was made. It should also show whether liveness or face-match checks were completed and whether proof of address or location evidence was supplied.

PDF Verified keeps this review context in the KYC portal so the requester can see the underlying evidence, not just a label.

Questions people ask about this

Does identity checking work on Word and Excel files?

Yes. The document format does not change the check: a .docx or .xlsx is laid out as written and signed the same way a PDF is, with the same verification steps in front of it.

Can I require a one-time code before somebody signs?

Yes. SMS verification signing sends a code to their phone and email verification signing sends it to their inbox, and the audit certificate records which was used rather than claiming more than was checked.

Can a company stamp be part of the same flow?

Yes. Add a stamp to a PDF in the same pass as the signature, so the identity check, the signature and the company mark are sealed together under one fingerprint.

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What PDF Verified is, and what it is not

An identity check establishes that a document was presented and, where liveness is used, that a live person presented it. It does not establish everything about a person, and it does not discharge an obligation a regulator has placed on you: your KYC, KYB and anti-money-laundering duties come from your own regulator and your own risk assessment, not from a signing tool. A verified identity is also not authority to act for somebody else, and signing in another person name without their authority is forgery.

PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.

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