What is Company Seal?

A company's official mark, historically embossed, now applied digitally, that signifies the organisation has formally executed a document.

A company seal (also called a corporate seal, common seal, or company chop) is the official emblem an organisation applies to contracts, certificates, and resolutions to show the document was executed in the company's name. While many jurisdictions no longer legally require a physical seal, a company seal remains expected business practice across Kenya, Nigeria, India, China, the UAE, and much of Asia and Africa. PDF Verified lets you create a digital company seal, apply it alongside the eSignature, and back each application with a serial number and public QR verification.

Design your company stamp or seal now. Round seals, dated stamps and approval marks, with a date that fills itself in and a serial number that never repeats. Free to design, and it goes straight onto a PDF, a Word file or an Excel sheet.

Is a company seal legally required?

In most common-law jurisdictions a contract is valid on signature alone, and the seal is evidentiary rather than mandatory. But in many markets a sealed contract signals authority and is expected by counterparties, banks, and registries. A digital company seal removes the friction of a physical stamp while preserving that signal.

Digital company seal vs physical chop

A physical chop can be lost, copied, or applied without authorisation and leaves no audit trail. A PDF Verified digital company seal is held in a controlled library, can be shared with specific teammates, records who applied it and when, and is independently verifiable at a public URL, so a recipient can confirm the seal is genuine and current, not revoked.

Creating a company seal online

In Settings → Stamps, choose the Company seal template, set your registered name and shape (circle/oval/rectangle), optionally turn on serialization for an auto-incrementing serial, and place it on any document like a signature field. Each use is logged on the document's audit certificate.

What PDF Verified is, and what it is not

A stamp identifies who issued a document. It is evidence rather than a formality that makes a document binding on its own, and it should only ever be made and applied for a business or an office you are authorised to act for: a mark that imitates another organisation in order to pass a document off as theirs is forgery in most places. Where a registry, a bank or a counterparty requires a particular form of seal, that requirement comes from them.

PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.