How to add a RECEIVED, PAID or date stamp to a PDF
Back-office stamps, RECEIVED, PAID, APPROVED, or a simple date-received mark, are some of the most common stamps businesses use, and you don’t need a physical self-inking stamp for them. Pick a ready-made preset or design your own, drop today’s date in automatically, and apply it to an invoice, form or letter in seconds. Designing is free; you pay $1.50 to download, or nothing on a paid plan. And unlike a rubber stamp, a PDF Verified stamp can carry a serial number and a QR verification link so an approval or receipt can be authenticated later.
Make a RECEIVED / PAID stamp →
How to add a RECEIVED, PAID or date stamp to a PDF — step by step
- Pick a preset or design one — Open the stamp maker and choose a preset such as RECEIVED, PAID, APPROVED or DRAFT, or make your own rectangular office stamp with your own wording.
- Add an automatic date — Turn on a date line so the stamp fills in today’s date each time you apply it, ideal for a “date received” or “paid on” mark.
- Apply it to your PDF — Upload the invoice, form or document and drop the stamp where it belongs, resizing it to fit. Apply it to one page or several.
- Download or verify — Download the stamped PDF. Optionally serialize the stamp and add a QR link so the approval or receipt can be verified and, if needed, revoked.
What you get
- Presets for RECEIVED, PAID, APPROVED, DRAFT and more, or make your own.
- Automatic date line for “date received” and “paid on” marks.
- Apply to invoices, forms and letters in the browser, no self-inking stamp.
- Optional serial number + QR verification for auditable approvals.
- Free to design; $1.50 to download or unlimited on a paid plan.
Frequently asked questions
How do I add a RECEIVED or PAID stamp to a PDF?
Open the stamp maker, pick the RECEIVED or PAID preset (or design your own), add an automatic date if you want one, then upload your PDF and drop the stamp on the page. Download the stamped file.
Can the stamp fill in today’s date automatically?
Yes. Turn on a date line and the stamp inserts the current date each time you apply it, so a “date received” mark is always accurate.
Can I make a custom office stamp?
Yes. Choose a rectangular stamp and type any wording, department name, reference line or approval text, alongside the date.
Can approvals be verified later?
Turn on serialization and each stamp carries a unique serial and public QR link, so a RECEIVED or PAID mark can be confirmed as genuine and tied to the specific document.