How to add a RECEIVED, PAID or date stamp to a PDF

Back-office stamps, RECEIVED, PAID, APPROVED, or a simple date-received mark, are some of the most common stamps businesses use, and you don’t need a physical self-inking stamp for them. Pick a ready-made preset or design your own, drop today’s date in automatically, and apply it to an invoice, form or letter in seconds. Designing is free; you pay $1.50 to download, or nothing on a paid plan. And unlike a rubber stamp, a PDF Verified stamp can carry a serial number and a QR verification link so an approval or receipt can be authenticated later.

Make a RECEIVED / PAID stamp →

Design your company stamp or seal now. Round seals, dated stamps and approval marks, with a date that fills itself in and a serial number that never repeats. Free to design, and it goes straight onto a PDF, a Word file or an Excel sheet.

How to add a RECEIVED, PAID or date stamp to a PDF, step by step

  1. Pick a preset or design one, Open the stamp maker and choose a preset such as RECEIVED, PAID, APPROVED or DRAFT, or make your own rectangular office stamp with your own wording.
  2. Add an automatic date, Turn on a date line so the stamp fills in today’s date each time you apply it, ideal for a “date received” or “paid on” mark.
  3. Apply it to your PDF, Upload the invoice, form or document and drop the stamp where it belongs, resizing it to fit. Apply it to one page or several.
  4. Download or verify, Download the stamped PDF. Optionally serialize the stamp and add a QR link so the approval or receipt can be verified and, if needed, revoked.

What you get

Frequently asked questions

How do I add a RECEIVED or PAID stamp to a PDF?

Open the stamp maker, pick the RECEIVED or PAID preset (or design your own), add an automatic date if you want one, then upload your PDF and drop the stamp on the page. Download the stamped file.

Can the stamp fill in today’s date automatically?

Yes. Turn on a date line and the stamp inserts the current date each time you apply it, so a “date received” mark is always accurate.

Can I make a custom office stamp?

Yes. Choose a rectangular stamp and type any wording, department name, reference line or approval text, alongside the date.

Can approvals be verified later?

Turn on serialization and each stamp carries a unique serial and public QR link, so a RECEIVED or PAID mark can be confirmed as genuine and tied to the specific document.

What PDF Verified is, and what it is not

A stamp identifies who issued a document. It is evidence rather than a formality that makes a document binding on its own, and it should only ever be made and applied for a business or an office you are authorised to act for: a mark that imitates another organisation in order to pass a document off as theirs is forgery in most places. Where a registry, a bank or a counterparty requires a particular form of seal, that requirement comes from them.

PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.

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