How to Verify a Business Online with KYB

Drop your document here and sign it now. PDF, Word and Excel all work: a .docx or .xlsx is laid out in your browser exactly as it was written, so there is nothing to convert first. Add a signature, a date, a company stamp or a watermark, then download it sealed. Free to start, no account, and the file is never uploaded to do it.

When the counterparty is a company, personal KYC is not enough. KYB, or Know Your Business, verifies the business itself and the people behind it before you approve onboarding, payouts, access, or signed agreements.

What KYB verifies

KYB checks whether a business exists, who controls it, where it operates, and whether the documents supplied match the onboarding story.

A typical KYB packet includes a certificate of incorporation, business registration file, tax or PIN certificate, director ID, proof of business address, and sometimes beneficial-owner information.

Why business location matters

For merchants, hosts, vendors, and service businesses, address evidence can be just as important as registration documents. Proof of address, Google Maps links, and current-location pins help reviewers confirm that the business has a real operating location.

This is useful for payment processors, marketplaces, logistics networks, property platforms, and lenders reviewing small businesses.

KYB before signing

A business can be asked to complete KYB before signing a merchant agreement, supplier contract, lease, credit document, or onboarding form.

Keeping the KYB request and signed document in the same platform makes the audit trail easier to understand: the reviewer can see the documents, decision, timestamps, and final agreement together.

Questions people ask about this

Can I stamp the file once the check is done?

Yes. An approved stamp or a received stamp with a serial number records that the check happened, and it can date stamp a document automatically.

Do the documents have to be PDFs?

No. Add a Word document or an Excel spreadsheet and it is laid out as written, which is how most certificates and registers actually arrive.

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What PDF Verified is, and what it is not

An identity check establishes that a document was presented and, where liveness is used, that a live person presented it. It does not establish everything about a person, and it does not discharge an obligation a regulator has placed on you: your KYC, KYB and anti-money-laundering duties come from your own regulator and your own risk assessment, not from a signing tool. A verified identity is also not authority to act for somebody else, and signing in another person name without their authority is forgery.

PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.

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