How to add a company stamp to a Word document
A company stamp or company chop is expected on commercial documents in many markets, but Word makes it awkward to place one cleanly. Drop your .docx into PDF Verified, add a company seal, and position it over the signature or approval block. Download the stamped document with the seal baked in, and optionally a serial number and QR verification a photographed stamp can never offer.
Design your company stamp or seal now. Round seals, dated stamps and approval marks, with a date that fills itself in and a serial number that never repeats. Free to design, and it goes straight onto a PDF, a Word file or an Excel sheet.
Original document, Business
Document verification, Business
Signature & date, Signature
Signature, name & title, Signature
How to add a company stamp to a Word document, step by step
- Upload your Word document, Drop the .docx into Quick Sign. It converts to a signable page in your browser.
- Place your company seal, Add a Stamp field, design or pick your company seal (round, oval or rectangular with your registered name), and position it over the signature area.
- Download the stamped document, Download the sealed PDF. Turn on serialization for a serial number and a public QR verification link.
What you get
- Round company seals, official seals and company chops.
- Works directly from a .docx, no export to PDF first.
- Transparent stamp with no white box, baked in so it never moves.
- Optional serial number + public QR verification.
- Free to design; $1.50 to download or unlimited on a plan.
Frequently asked questions
Is a company chop on a Word document accepted?
In markets such as Kenya, Nigeria, India, the UAE and China a company seal or chop is expected on commercial documents. A digital seal carries the same visual authority plus an audit trail and public verification.
Can I recreate my exact company seal?
Yes. Design it in the stamp maker with your registered name and number, or upload a transparent PNG of your existing seal.
Will the seal print at the right size?
Yes. You resize it on the page before downloading, so it prints exactly as positioned.
Can recipients verify the seal?
With serialization on, every application gets a unique serial and a public QR link showing the seal name, serial and document.
What PDF Verified is, and what it is not
A stamp identifies who issued a document. It is evidence rather than a formality that makes a document binding on its own, and it should only ever be made and applied for a business or an office you are authorised to act for: a mark that imitates another organisation in order to pass a document off as theirs is forgery in most places. Where a registry, a bank or a counterparty requires a particular form of seal, that requirement comes from them.
PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.