How to stamp a Word document
Word has no proper stamp tool — inserting a picture leaves a white box and the stamp shifts when the text reflows. The reliable way to stamp a Word document is to drop the .docx into PDF Verified: it converts to a fixed page in your browser, then you place a company seal or an APPROVED / PAID / RECEIVED stamp exactly where you want it and download the stamped file. Nothing is uploaded to a server, and the stamp is baked in so it can never move.
How to stamp a Word document — step by step
- Upload your Word document — Open Quick Sign and drop in your .docx file. It converts to a signable page in your browser — no Office, no printing, no scanner.
- Drop your stamp — Add a Stamp field and pick a company seal or an approval stamp (APPROVED, PAID, RECEIVED, CONFIDENTIAL), or design your own. Position and resize it over the signature or approval area, and add today’s date if you need it.
- Download the stamped document — Download the finished file as a sealed PDF. Optionally turn on a serial number and a public QR verification link so the stamp can be checked later.
What you get
- Works directly from a .docx — no need to export to PDF first.
- Real transparent stamps that sit cleanly over the page, with no white box.
- Company seals, official seals, and text stamps (APPROVED, PAID, RECEIVED, CONFIDENTIAL).
- The stamp is baked in and cannot be nudged or reflowed like a Word picture.
- Free to design; $1.50 pay-as-you-go to download, or unlimited on a plan.
Frequently asked questions
Can I stamp a Word document without converting it to PDF myself?
Yes. Drop the .docx straight into Quick Sign — it converts to a signable page in your browser automatically. You place the stamp and download the finished file; you never have to export to PDF first.
Will the stamp move if the Word text changes?
No. Once you download the stamped file the stamp is baked into a fixed PDF page, so it stays exactly where you put it — unlike a picture inserted in Word, which reflows with the text.
Can I use my own company stamp image?
Yes. Upload a transparent PNG of your existing rubber stamp and place it, or design a fresh one in the stamp maker so it can carry a serial number and QR verification.
Is a stamp on a converted Word document legally valid?
A stamp is evidentiary in most jurisdictions, and many markets expect a company stamp on commercial documents. The downloaded file is sealed with a tamper-evident hash and can carry public verification a photographed stamp cannot.