How to add a stamp to an Excel spreadsheet

A stamped spreadsheet turns up more often than you would think: a bill of quantities the quantity surveyor has to mark, a payment schedule finance has approved, a stock count somebody attested to on a given day. Excel has no way to do it that survives being sent, because an inserted image floats over the grid and moves. Laying the sheet out as printed and stamping that page is the version that arrives intact.

Stamp a spreadsheet now →

Design your company stamp or seal now. Round seals, dated stamps and approval marks, with a date that fills itself in and a serial number that never repeats. Free to design, and it goes straight onto a PDF, a Word file or an Excel sheet.

How to add a stamp to an Excel spreadsheet, step by step

  1. Drop the .xlsx in, The workbook page setup decides the layout: paper size, orientation, margins, print titles. The stamp then goes on a page rather than on a floating layer.
  2. Place the stamp, Drag it to where it belongs, usually beside the total or under the approval line. Company seal, APPROVED, CHECKED, PAID, or a stamp with your own wording on it.
  3. Let the date fill itself in, A dated stamp takes the date at the moment it is applied, so it cannot be yesterday because nobody turned the bands over. A serial number can go on it too, and it does not repeat.
  4. Sign and seal in the same pass, The signature goes on the same page as the stamp, and the file is sealed with a hash covering all of it, so the figures and the approval are bound together rather than sitting side by side by coincidence.

What you get

Frequently asked questions

Can I stamp a spreadsheet as PAID?

Yes. PAID, APPROVED, RECEIVED, CHECKED and CANCELLED are the everyday ones, and you can set your own wording. Stamping a document as paid is a claim about a fact, so the date and the serial on it are what make it worth anything later.

Will the stamp cover my figures?

Only if you put it there. Drag it into the margin or under the last row. A stamp with a transparent centre sits over content without hiding it, which is the usual choice for a mark that has to overlap.

Can I stamp every page of a long sheet?

Yes. For a schedule that will be printed and split, stamping each page is the safer habit.

Do the formulas survive?

No, and that is deliberate. What is stamped and signed is the values as they stood on the day, which is the point of attesting to a schedule. Keep the .xlsx for the working.

What PDF Verified is, and what it is not

A stamp identifies who issued a document. It is evidence rather than a formality that makes a document binding on its own, and it should only ever be made and applied for a business or an office you are authorised to act for: a mark that imitates another organisation in order to pass a document off as theirs is forgery in most places. Where a registry, a bank or a counterparty requires a particular form of seal, that requirement comes from them.

PDF Verified is a tool for preparing, signing, stamping and checking documents. It is not a law firm, a compliance service or a forensic examiner, and nothing here is legal, financial or compliance advice. Requirements differ by country, by document type and by the party asking, so check what applies to your document before you rely on it, and take advice where the document matters. You are responsible for the documents you create, sign and send, and for having the authority to do so: signing or stamping in somebody else name, or as an organisation you do not represent, is forgery whatever tool is used. To the extent the law allows, we accept no liability for how a document made with this tool is used or relied on. The full position is in our terms of service.

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