PTO Request Form Template
Paid time off request, employee submits, manager approves.
Use this free pto request form template to create, fill in and sign a pto request form online. Send to the other party for a legally binding signature — tamper-evident audit trail included.
Use this PTO Request Form template →
How to use the PTO Request Form template
- Open the template — Open the PTO Request Form template — the fields are laid out and ready, so you don't start from a blank page.
- Fill in your details — Type in the names, dates and terms. Adjust any wording to fit your situation; the layout updates as you go.
- Send for signature — Add the other party's email and send it for a legally binding e-signature, with a tamper-evident audit trail.
Template preview
PAID TIME OFF REQUEST
Submitted on [date] by [employee name], [employee role] at [company name].
1. Request
Type of leave: [leave type]. Start date: [start date]. End date: [end date]. Total business days requested: [days requested].
2. Reason / Notes
[reason or notes]
3. Coverage Plan
Who is covering your work: [coverage person]. Status updates / handoff: [handoff notes].
4. Balance
PTO days remaining before request: [balance before]. Remaining after approval: [balance after].
Frequently asked questions
Is this PTO Request Form template free?
Yes. You can open, fill in and try the pto request form template for free — no account needed to start.
Is a signed pto request form legally binding?
Yes. Signatures made with PDF Verified comply with the US ESIGN Act, eIDAS (EU), UETA and equivalent e-signature laws in 190+ countries, and every signed document carries a tamper-evident SHA-256 seal and audit trail.
Can I edit the PTO Request Form template?
Yes. The template is a starting point — change any text, add or remove fields, and place signature, date or stamp fields wherever you need them.
Do I need an account?
You can start filling it in right away. An account is only needed to send for signature, save, or download the sealed copy.